ACRP Insight Event
Forum on Challenges to Implementing Successful Land Use Strategies at Airports
Successful land use strategies generally consist of encouraging compatible land uses around airports. Land use planning and controls surrounding airports are often the responsibility of the local governments, with the surrounding jurisdictions in many cases having no ties to the airport facilities. Even in instances where the airport and local land uses are controlled by the same governmental entity, the airport may have little influence and the government little ability to adequately control land uses near the airport. The pressure to develop near airports can be significant and planning and land use considerations are often decided without considering the airport’s future development needs and ongoing operational requirements. As airports and the FAA continue to refine airfield layouts and approach and departure procedures, respectively, the determination of what is compatible both today and in the future continues to be challenging. Given the magnitude and variety of the challenges to controlling land uses around airports, research is needed to provide airports, communities, and developers with information and tools to protect and improve land uses around airports.
The objectives of this research are to convene an industry forum to discuss the key challenges to airports associated with influencing land uses around their facilities. Presenters may include airports, regions, and states that have successfully implemented effective land use controls around airports or other facilities that are incompatible with a range of land uses. Topics could include strategies for improving the ability of airports to control or influence land uses in their vicinity and guidance for airports and communities in successfully collaborating with developers and similar entities.
Task 1. Prepare Prospectus
Prepare a prospectus (ACRP is presently developing a form) for each ACRP Insight Event. Develop a preliminary budget for the venue, arranged services, rapporteur, background research, pre-event or on-site support, or travel costs necessary to conduct the ACRP Insight Event and indicate the responsible party (i.e., contractor, ACRP, event participant, or other group or individual) for each expense.
Task 2. Conduct Literature Review
Conduct a systematic and thorough search of all types of published literature in order to identify the depth and breadth of good quality references and SMEs relevant to the assigned topic of the event-project. Provide an annotated bibliography and a separate list of SME contacts from these results.
Task 3. Assist with Planning Committee Formation
Assist and support the ACRP with nominee recruitment and formation of a SME planning committee for the event.
Task 4. Prepare Planning Committee Appointment Matrix
Prepare a planning committee appointment matrix (ACRP is presently developing a form). The matrix includes a list of interested and available nominees, which disciplines they bring, their qualifications and experience, and relevant diversity traits.
Task 5. Identify Rapporteur
Provide the background qualifications of an experienced Rapporteur.
Task 6. Conduct Web-Based Planning Meeting
Schedule and conduct a web meeting with ACRP and the appointed planning committee to discuss and decide on event activities; potential speakers, presenters, or individual authors; other invitees or participants; rapporteur qualifications and responsibilities, a project-event timeline; anticipated products; and a tentative program agenda.
Task 7. Finalize Budget
Based upon the results of Task 6, finalize the budget and indicate the financially responsible party for all event-project expenses.
Task 8. Plan Event and Confirm Speakers
Coordinate with ACRP to set a date for the event, reserve a venue, and secure an appropriately sized hotel block. Contact potential speakers, presenters, or individual authors, selected by the planning committee in Task 6, and determine interest, availability, and requirements (i.e., honoraria or travel, if any) for participation in the event. Confirm speakers as they respond to recruitment efforts. Determine requirements and arrange for all other logistical services necessary to conduct the ACRP Insight Event as approved in Task 6.
Task 9. Develop Outreach Strategy
Develop a topic-relevant industry outreach strategy that identifies major airport influencers, SME and other thought leaders, specialized or niche perspective communities, interested state and federal agencies, and potential audiences for the event. The strategy should describe clear methods, specific techniques, potential partner organizations, and resources to develop participant invite lists and tactics to disseminate final event products. Include draft text and graphics and layout design for pre-event communications and web content.
Task 10. Conduct Web-Based Outreach Meeting
Submit the results of Tasks 7, 8, and 9 to ACRP and conduct a web meeting with ACRP and the planning committee to discuss and approve.
Task 11. Implement Outreach Strategy
Implement the approved industry outreach strategy on behalf of ACRP including (1) coordinate participation and contributions with confirmed speakers, presenters, and individual authors; (2) obtain papers and presentations in advance of the event; (3) compile participant biographical information; (4) assemble topic-background content (i.e., annotated bibliography, etc.); (5) collect individual authored papers and presentations; (6) produce event information packages, name badges, etc.; (7) produce other pre-event materials and information as necessary and appropriate; (8) complete an event website; (9) launch approved communications with selected industry practitioners; and (10) send invitations and arrange for follow-up with desired participants.
Task 12. Conduct ACRP Insight Event
Develop staffing plan and provide on-site staff and logistical support. Conduct registration, provide facilitators upon request, and support speaker and session needs.