Information for Contractors
Contractors for the Highway (
NCHRP), Transit (
TCRP), Airport (
ACRP), Freight (
NCFRP), Hazardous Materials (
HMCRP), and Rail (
NCRRP) Cooperative Research Programs are required to comply with the
Procedural Manual for Contractors Conducting Research in the Transportation Research Board's Cooperative Research Programs (updated December 2015). Particular issues that are often of concern are further addressed below.
Subcontract Approval
Subcontracts over $25,000 must be approved by the National Academy of Sciences before they are executed. Draft subcontracts should be submitted in hard copy to the Contract Administrator designated in the contract. See section 3.7 of the
Procedural Manual for more information.
Quarterly Progress Reports
Quarterly progress reports (QPRs) are due within 5 business days of the end of each calendar quarter (i.e., 3/31, 6/30, 9/30, 12/31). QPRs are critical to reviews, by the respective staff and panel, of a project's progress and must be in sufficient detail to communicate achievements to date and future work, including potential problems. The QPR must include an exhibit showing the progress on the project tasks and the budget status. See section 2.7 of the
Procedural Manual for more information.
Surveys
Many projects include a survey of transportation agencies. These can often be burdensome to the agency staff and care should be taken in their design and in determining the best person to receive the survey. Useful information on survey design is available at
http://lap.umd.edu/survey_design/questionnaires.html
Invoicing
Invoices should use
this Excel form as described in the Procedural Manual. Invoices for fixed-price contracts should include a copy of the payment schedule. Questions regarding invoices should be addressed to the individuals below according to Program.
(all phone extensions below begin with 202-334-xxxx, and clicking on a name will initiate an email to that person.
| Subject Area |
Highway CRP
(NCHRP) |
Transit CRP
(TCRP) |
Rail CRP
(NCRRP) |
Airport CRP
(ACRP) |
Freight CRP
(NCFRP) |
HazMat CRP
(HMCRP) |
Program Finances,
Sponsor (federal/state) Inquiries,
Subcontract & Consultant Agreements |
Dan Somerset
(ext. 2291) |
Amy Przybocki
(ext. 1671) |
Anthony Bailey
(ext. 1456) |
Dan Somerset
(ext. 2291) |
Vendor / Subcontractor
Invoice Status |
Shierra Ramirez
(ext. 1478) |
Sophia Ramirez
(ext. 2449) |
Bernidean Williams
(ext. 3123) |
Committee & Panel
Travel Reimbursements |
Report Preparation and Delivery
Principal investigators should review Chapter 5 of the
Procedural Manual as they begin to develop material for the final products of the research.
Contractors may elect to use the CRP-developed Microsoft Word template,
CRP_format_template.dot, to format deliverables. Information on how to use the template is provided in the two-page guide
CRP_Word-Template-Guide.doc.
CRP_Sample_format.doc provides a sample of text formatted using the styles in the template. Further information on formatting deliverables is available in Chapter 5 of the
Procedural Manual or by contacting the CRP editors via email at
crpeditors@nas.edu.
Webinars on Final Products
TRB's webinar program features Cooperative Research Program publications and other TRB publications. If principal investigators or members of the project panel are interested in conducting a webinar on the results of a project, they are encouraged to contact the TRB Staff Officer for more details about considering a webinar in the TRB program.